HubHutch

Start the day with a clear plan.

Know who’s responsible, what needs attention and what delivery is expected to cost.

From assessment to invoice.

Build the quotation from your assessment. Keep the agreed work and its billing together.

  1. AssessMeasurements and scope
  2. QuoteVersions and customer approval
  3. DeliverVisits, site notes and checks
  4. InvoiceStaged and final billing

Give the team a clear view of the day.

Plan visits and assign people. Set up recurring visits, review recorded time and keep instructions, progress and checks with the job.

Example working day

Planned visits

  1. Site assessment

    With Alex

  2. Installation visit

    With Jordan

  3. Completion checks

    With Sam

With the job

Site instructions
Confirm access with the site contact.
Progress record
Visit notes and evidence photos.
Checks & forms
Access check, installation check and site form.

Give related work a shared plan.

Bring jobs into one project. Organise tasks into phases, assign an owner and set due dates — with dependencies showing what must happen first.

Example project plan
PreparationDeliveryHandover

Lighting work

Preparation

Confirm fitting positions

Owner: AlexDue 20 Oct

Delivery

Install agreed fittings

Owner: AlexDue 22 Oct

Depends on confirming the fitting positions.

Wall finishes

Preparation

Approve finish sample

Owner: JordanDue 20 Oct

Delivery

Complete agreed finish

Owner: JordanDue 22 Oct

Depends on approving the finish sample.

Handover

After both delivery tasks

Final site check

Owner: SamDue 23 Oct

Plan the peopleReview assignments and available capacity.

Review the impactIn the native app, preview proposed task dates and the project’s finish before applying a delay.

Give customers a clear way to respond.

Let customers review quotations, make requests and ask questions in their own workspace. Their responses stay with the work, so your team has a clear record to return to.

Review the quotation

Approve, decline or request changes to the version they received.

Make a request

Send a work request and follow its status in the workspace.

Keep the conversation

Ask questions and return to the discussion about the shared work.

You decide what to share. Internal costs and notes stay with your business.

Know where time and money are going.

Review recorded delays, team time and project costs. Compare periods and follow the records behind the totals.

Work & delivery

Daily priorities, job-stage delays and delivery against plan.

People & time

Team timesheets and workload across the business.

Project costs & margin

Budgets, actual costs, supplier commitments and forecast final cost and gross margin.

Report exports

Export reports to PDF, Excel or CSV.

Illustrative project forecast

Forecast final cost

R75 000

Project budget

R80 000

R5 000 below budget

Recorded costs
R42 000Costs entered so far
Supplier commitments
R18 000Supplier costs still committed
Other remaining work
R15 000Estimated costs not already committed
Budget headroom
R5 000Budget minus forecast final cost

Recorded costs, supplier commitments and other remaining work combine into the expected total cost of the work.

Questions about a feature?

Ask about the tools your team needs.

Contact Matterkite